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Our Privacy Policy

Last updated July 22, 2025

This Privacy Notice for XtynAI ('we', 'us', or 'our'), describes how and why we might access, collect, store, use, and/or share ('process') your personal information when you use our services ('Services'), including when you:

  • Visit our website at http://www.xtynai.com or any website of ours that links to this Privacy Notice
  • Use our X-1 Scouting Platform, which provides AI-powered prospect generation, player database access, and scouting management tools
  • Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at enquiries@xtynai.com.

SUMMARY OF KEY POINTS

What personal information do we process?

When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. This includes scouting data, player information, and AI-generated insights.

Do we process any sensitive personal information?

We may process sensitive personal information when necessary with your consent or as otherwise permitted by applicable law, including professional scouting data and performance analytics.

Do we collect any information from third parties?

We collect information from sports databases, public records, marketing partners, social media platforms, and other scouting sources to enhance our X-1 Model's capabilities.

How do we process your information?

We process your information to provide AI-powered scouting services, generate prospect recommendations, manage your account, communicate with you, and comply with law.

How do we keep your information safe?

We have robust organisational and technical processes in place to protect your personal information, though no system can be guaranteed 100% secure.

What are your rights?

Depending on where you are located geographically, you have certain rights regarding your personal information, including access, correction, and deletion rights.

1. WHAT INFORMATION DO WE COLLECT?

Personal Information You Provide to Us

Account and Profile Information:

  • Names, email addresses, phone numbers
  • Job titles, organisation details, professional background
  • Usernames, passwords, contact preferences
  • Billing addresses and payment information (processed via Stripe)

X-1 Scouting Platform Data:

  • Player search criteria and preferences
  • Scouting requirements and club profiles
  • Generated prospect lists and AI recommendations
  • User interactions with scouting tools
  • Saved player profiles and watchlists
  • Notes and annotations on prospects
  • Communication preferences for prospect alerts

Professional Scouting Information:

  • Organisation type (club, agency, academy)
  • Scouting focus areas and leagues of interest
  • Budget parameters and transfer criteria
  • Historical scouting decisions and outcomes

Information Automatically Collected

Technical Information:

  • IP address, browser type, device information
  • Operating system, language preferences
  • Pages visited, features used, time spent
  • Error reports and performance data
  • Location data (country/region level)

Usage Analytics:

  • X-1 Model interaction patterns
  • Search queries and filters applied
  • Prospect generation frequency and volume
  • Feature adoption and usage statistics
  • AI recommendation acceptance rates

Information from External Sources

Scouting Database Sources:

  • Public player performance statistics
  • Transfer market data and valuations
  • Club information and squad compositions
  • League standings and competition results
  • Social media profiles and activity (where publicly available)

Third-Party Integrations:

  • Sports data providers and analytics platforms
  • Public databases and registries
  • Marketing partners and lead generation services
  • Social media platforms for prospect intelligence

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your personal information for the following purposes:

Core Scouting Services:

  • Generate AI-powered prospect recommendations via our X-1 Model
  • Provide access to our real-time scouting database
  • Deliver personalised scouting insights and analytics
  • Enable smart data enrichment and lead scoring
  • Facilitate prospect tracking and management

Account Management:

  • Create and maintain user accounts
  • Process subscription payments and billing
  • Provide customer support and technical assistance
  • Send service-related communications

Platform Improvement:

  • Enhance X-1 Model accuracy and recommendations
  • Develop new scouting features and capabilities
  • Conduct usage analytics and performance monitoring
  • Personalise user experience and recommendations

Legal and Security:

  • Comply with legal obligations and regulations
  • Prevent fraud and ensure platform security
  • Protect user data and maintain system integrity

3. OUR X-1 AI SCOUTING MODEL

How Our AI Works

Our proprietary X-1 Model combines machine learning algorithms with comprehensive sports data to deliver intelligent prospect recommendations:

Data Processing:

  • Analyses vast datasets of player performance metrics
  • Incorporates club requirements and scouting criteria
  • Processes market intelligence and transfer trends
  • Learns from user interactions and feedback

AI Service Providers: We utilise third-party AI services including DeepSeek, OpenAI, and Anthropic to power certain aspects of our platform. Your data may be processed by these providers solely to enable our scouting features.

Automated Decision-Making: Our X-1 Model makes automated recommendations for prospects based on your specified criteria. You maintain full control over all final scouting decisions, and we provide transparency into how recommendations are generated.

Your AI Rights

  • Request information about how our AI system works
  • Understand the factors influencing prospect recommendations
  • Challenge or request human review of AI-generated outputs
  • Opt out of AI processing (though this may limit platform functionality)

4. WHEN AND WITH WHOM DO WE SHARE YOUR INFORMATION?

Essential Service Providers:

  • Cloud hosting and data storage providers
  • AI service providers (DeepSeek, OpenAI, Anthropic)
  • Payment processors (Stripe)
  • Email and communication services
  • Analytics and monitoring tools

Sports Data Partners:

  • Licensed sports data providers
  • Player database services
  • Market intelligence platforms
  • Performance analytics companies

Business Circumstances:

  • Legal compliance and law enforcement requests
  • Business transfers, mergers, or acquisitions
  • Protection of rights and prevention of fraud

We never sell your personal data to third parties for marketing purposes.

5. DATA RETENTION AND SECURITY

How Long We Keep Your Information

  • Active Accounts: We retain your information for as long as your account remains active and as needed to provide services.
  • Scouting Data: Player and prospect information is retained to maintain the effectiveness of our X-1 Model and provide historical insights.
  • Legal Requirements: Some data may be retained longer to comply with legal obligations, resolve disputes, or enforce agreements.

Security Measures

We implement industry-standard security measures including:

  • Encryption of data in transit and at rest
  • Multi-factor authentication options
  • Regular security audits and monitoring
  • Secure data centres with restricted access
  • Employee training on data protection

6. YOUR PRIVACY RIGHTS

Universal Rights

  • Access: Request copies of your personal information
  • Correction: Update inaccurate or incomplete data
  • Deletion: Request removal of your personal information
  • Portability: Receive your data in a machine-readable format
  • Objection: Object to certain processing activities

EU/UK Residents (GDPR)

Additional rights include:

  • Right to restrict processing
  • Right not to be subject to automated decision-making
  • Right to lodge complaints with supervisory authorities

US Residents

State-specific rights may include:

  • Right to know what personal information is collected
  • Right to opt out of sale/sharing of personal information
  • Right to non-discrimination for exercising privacy rights

How to Exercise Your Rights

  • Online: Visit http://www.xtynai.com/privacy-portal
  • Email: Contact us at enquiries@xtynai.com
  • Response Time: We respond to valid requests within 30 days

7. COOKIES AND TRACKING

We use essential cookies for platform functionality and optional cookies for analytics and personalisation. You can manage cookie preferences through your browser settings or our cookie preference centre.

  • Essential Cookies: Required for login, security, and core platform features
  • Analytics Cookies: Help us understand platform usage and improve services
  • Personalisation Cookies: Enhance your scouting experience with tailored recommendations

8. INTERNATIONAL DATA TRANSFERS

Your information may be processed in countries outside your residence, including the United States and other jurisdictions where our service providers operate. We ensure appropriate safeguards are in place through:

  • Standard contractual clauses
  • Adequacy decisions
  • Other lawful transfer mechanisms

9. CHILDREN'S PRIVACY

Our Services are not intended for individuals under 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected such information, please contact us immediately.

10. UPDATES TO THIS POLICY

We may update this Privacy Notice periodically. Material changes will be communicated through:

  • Prominent notice on our platform
  • Email notification to registered users
  • Updated "Last modified" date

11. CONTACT INFORMATION

For specific privacy concerns or to exercise your rights, please use the contact methods above. We're committed to addressing your privacy questions promptly and transparently.

This Privacy Policy is designed to be compliant with GDPR, UK GDPR, CCPA, and other applicable privacy laws. For legal advice regarding your specific privacy obligations, please consult with qualified legal counsel.